Rules of Procedure

These RULES OF PROCEDURE (hereinafter called "RULES") apply to the SIAM Activity Group on Data Science. The SIAM Activity Group (hereinafter called "SIAG") to which these RULES apply is formed under the aegis of the Society for Industrial and Applied Mathematics (hereinafter called "SIAM"), and shall operate according to the bylaws of SIAM. The SIAG shall not affiliate with any other organization without first obtaining the written approvals of the SIAM president and the chairman of the SIAM board. No provisions of these RULES shall be construed so as to contradict the bylaws of SIAM.

Articles

Article I: Purpose

The aim of the SIAM Activity Group on Data Science (SIAG/DATA) is to advance the mathematics of data science, to highlight the importance and benefits of data science, to bring data science innovations to other areas of applied mathematics, and to identify and explore the connections between data science and other applied sciences. The SIAG focuses on the mathematical, statistical and computer science foundations of data science, and on applications of data science to other fields of science and across technology and society. Within the framework of SIAM, the SIAG will conduct activities that implement its purposes.

Article II: Activities

The SIAG on Data Science will organize activities in data science. The SIAG is expected to:

Organize minisymposia at the SIAM Annual Meeting.
At least once every seven years, either organize a track of at least six minisymposia at the SIAM Annual Meeting or have an activity group meeting held jointly with the annual meeting. The VP for Programs and the VP at Large will coordinate the scheduling with the SIAG chair.
Organize a biennial conference on the Mathematics of Data Science (MDS). The program director and chair of the SIAG are responsible for ensuring the continuity of MDS. The program director of the SIAG or designate will usually be a co-chair of the conference, and additional co-chairs will be selected by the chair, the program director and the other officers of the SIAG. The organizing committee must be approved by the VP for Programs at least 16 months before the conference.
The SIAG also sponsors the annual SIAM International Conference on Data Mining (SDM) and works with the Steering Committee of the conference to support its organization.

Article III: Membership

Membership in the SIAG shall be open to any SIAM member, but to no others.

Article IV: Officers

Section 1. There shall be a chair, vice-chair, secretary, and program director, all of whom shall be regular members in good standing of the SIAG. The SIAG shall hold an election to fill those offices every two years, beginning in the second year of operation.

Elections will follow standard SIAM Activity Group practices. In particular, at least two candidates must be nominated for each office and the nomination process must provide the opportunity for any modest-sized group of SIAG members to nominate candidates.

On the initial formation of the SIAG, the SIAM President shall appoint a slate of officers with the approval of the SIAM Council.

Section 2. The SIAG chairperson shall preside at the meetings of the SIAG, coordinate the completion of the bi-annual charter report to the SIAM Council, and represent the SIAG at meetings of the SIAG chairs. In the absence of the chair, the line of succession is the vice-chair, secretary, and program director. The chair or a delegate will serve as an ex-officio observing member on the steering committee of the SIAM International Conference on Data Mining (SDM) for the duration of the chair’s term in office.

Section 3. The secretary of the SIAG shall keep a record of the affairs of the SIAG.

The secretary is responsible for the production and distribution of SIAG electronic communications and for ensuring that the information about the SIAG on the SIAM website is correct.

Section 4. The program director will have responsibility for SIAG conferences and programs, including participation in the SIAM Annual Meeting. The program director will coordinate these activities with the chair who has overall responsibility for the direction of the SIAG. The program director or a delegate approved by the chair and other officers will serve as a co-chair for the SIAM Conference on the Mathematics of Data Science (MDS).

Article V: Prizes and Awards

The SIAG shall not present awards or prizes that recognize scientific achievement, professional service, or the like without prior approval by the SIAM Major Awards Committee, the SIAM Council, and the SIAM Board of Trustees. Petitions to establish prizes or awards must follow standard SIAM procedures.

Article VI: Reporting

This SIAG must submit a formal, standardized charter report to the SIAM Board and Council on the final year of their renewed operation period.

Article VII: Period of Operation and Renewal

Each new SIAG must submit a set of RULES to the Council and Board. The SIAG may not begin its activities until its RULES have been approved. In approving the RULES, the Council and Board shall specify the period of activity of the SIAG.

Each period of activity of the SIAG will be two years. Each period of activity must be renewed by the Council and Board. The SIAG shall apply to the Council and Board for renewal seven months prior to the end of each 2-year period of activity. The application for renewal shall describe how the SIAG will continue to complement SIAM activities and describe its support of the functions indicated in its RULES. The renewal application shall be based on the SIAM Board and Council Guidelines for the Renewal and Termination of Activity Groups. The activities of the SIAG shall not be continued to a new 2-year period of activity without Council and Board approval.

Article VIII: Termination

In the event that the activity level of the SIAG is below expectations in any 2-year period herein designated, the SIAG shall be considered terminated at the end of that 2-year period and any continuation of the SIAG's activities will be contingent on the establishment of a new SIAG according to the practices established for the initiation of a SIAG. Principles for the termination of SIAGs may be found in the SIAM Board and Council Guidelines for the Renewal and Termination of Activity Groups.

Article IX: Publications

The SIAM International Conference on Data Mining (SDM) will continue to publish online refereed proceedings of the conference.

With the approval of the appropriate managing editor, the SIAG may have articles and news columns in SIAM News and on special occasions, a portion of a SIAM journal may be devoted to topics suggested, organized, and/or prepared by the SIAG.

No separate SIAG publications are permitted without the specific written approval of the publications committee.

The activities of the SIAM Activity Group on Data Science (SIAG/DATA) are aligned with the focus area of the SIAM Journal on Mathematics of Data Science (SIMODS).

Article X: Fees

A yearly membership fee may be assessed each member of the SIAG at the time of payment of annual SIAM dues. This fee shall be established by the SIAM Board of Trustees.

Monies shall be collected and accounted for by SIAM. Such monies shall not be used for purposes other than support of the activities of the SIAG from which they were collected, except that such monies may be assessed on a per-member basis for costs incurred by SIAM in providing services to the members of the SIAG.

Article XI: Contracts

No officer or member of the SIAG may apply for a grant to support SIAG activities or enter into any contract to support such activities or to provide services without specific approval in writing by the president and either the treasurer of SIAM or the managing director acting on behalf of the treasurer.

No SIAG or any officer or representative thereof shall have any authority to contract debts for, pledge the credit of, or in any way bind SIAM.

Article XII: Funds for Support

Requests for funds to support SIAG activities may be made in writing to the treasurer of SIAM. A loan or grant to the SIAG in the amount of $200 or less can be made by the treasurer. Only one such loan or grant may be made to the SIAG during any fiscal year. Other loans or financial grants to the SIAG shall be approved by the board.

All requests for funds shall be substantiated by a proposed budget for expenditures.

All distributions of said funds shall be in the form of disbursements from SIAM, which disbursements shall be made on receipt of substantiating vouchers.

Article XIII: Changes

Changes to these RULES may be made at any time by the SIAM Council and SIAM Board of Trustees on the recommendation of the SIAM President. Changes to these RULES may be made by the SIAG with the approval of the Council and the Board.

Established

The SIAM Activity Group on Data Science (SIAG/DATA) was approved by the SIAM Council, xxx 20202 and the SIAM Board of Trustees, xxx 2020. The SIAG is a continuation and rescoping of the previously existing SIAM Activity Group on Data Mining and Analytics (SIAG/DMA), which was established in 2011, and was renewed every two years by the SIAM Council and Board between 2011 and 2019.

Amendments

None.

The SIAM Activity Group on Data Science (SIAG/DATA) was established on xxx 2020. See the most recent Charter renewal application for the current statement of activities and plans of SIAG/DATA; a copy is located in the SIAG’s Archive.