Funding

SIAM student chapters may request funds (in U.S. dollars) for activities in the upcoming year, up to a maximum of $500 per academic year. The application should include a description of the planned activities and the chapter’s proposed budget. The budget should identify those activities to be funded by SIAM and other sources in the appropriate columns. Requests for funding should include details of chapter activities, such as the number and type of meetings, name of the invited speaker(s) and topic of presentation, destination and purpose for any field trips to industry or SIAM section meetings, and any other relevant information.

Any unexpended funds remain the property of SIAM. The student chapter bears the responsibility for accounting for these funds. A financial report will be required at the end of the academic year from each chapter. Unexpended funds may be reallocated to the chapter upon submission and approval of a request for funding for the following year or may be returned to SIAM.

If income exceeds expenses in any column, please provide a detailed explanation. If expenses exceed income, please explain how the loss will be covered. If there are restrictions on funds from other sources that lead to the net gain or loss, that information should be included in the final report.

Student chapters requiring funds for activities are encouraged to seek support from the university and from other sources as well. Universities often provide for chartered clubs on campus through the student union or student activities office.

Companies also may wish to contribute to student chapters, in exchange for the privilege of speaking to a group of students. The SIAM office may be able to provide advice on this strategy to SIAM student chapters through the faculty advisor.

Funding Guidelines

All funds should be requested and reported in U.S. dollars. Funds will be made available in U.S. dollars via check or, for chapters outside of North America, by bank transfer. A final report must be submitted by all chapters at the end of the academic year.

Allowable Expenses

Allowable expenses include honoraria or travel for a speaker invited to address the chapter, light food, and beverage at chapter meetings; copying and printing promotion information on the chapter and its activities; one-day field trips (minimum four students) to industry, SIAM section meeting, or regional SIAM student chapter conference. Any requests for travel must include details: destination, the purpose of the trip, and the number of student and faculty participants.

Non-allowable expenses

Non-allowable expenses include awards, prizes, registration for conferences, individual travel to meetings, hotel accommodations. Please note that Chapter funds cannot be used for attendance at SIAM meetings, other than a field trip as described above, nor to attend meetings organized by other professional societies. Other types of expenditures may be requested, but require prior approval.

Deadlines

• Deadline for submission of request: September 30
• Deadline for submission of final report: June 30

Chapters are encouraged to:

• Promote your chapter activities through SIAM News blogs, send your blog post ideas to SIAM News team. 
• Alert SIAM to activities that might be of interest for SIAM News article.
• Update chapter website information on a regular basis.
• All chapters will receive funds in U.S. Dollars. For chapters outside of North America, please indicate on the request for funding form a preference for a method of payment by bank check or wire transfer. Payments can only be made to organizations, not to individuals.